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ADMINISTRATIVE ASSISTANT (OA) (Title 5)

Company: Army National Guard Units
Location: Riverton
Posted on: June 8, 2021

Job Description:

Summary This National Guard position is for a ADMINISTRATIVE ASSISTANT (OA) (Title 5), Position Description Number T5052000 and is part of the UTC at Camp Williams Utah, with the Utah Army National Guard. This vacancy is open to the public. The selecting supervisor for this vacancy is LTC TOBY ADAMSON. Responsibilities Major Duties: This is not an all-inclusive list As a ADMINISTRATIVE ASSISTANT (OA) (Title 5), GS-0303-6, you will: Conducts research on a wide variety of complex administrative problems involving various activities and functional areas. Provides technical and specialized data, background material, and references as required. Develops policies and procedures for implementation which affect administrative management and program development. Plans, schedules, performs, and directs the work of the administrative function to include correspondence and messages, records documentation management, printing and duplication, publication and forms management, reference library, special orders and the receipt, storage and control of classified documents. Maintains personal contacts with functional managers to discuss administrative practices and services, provide technical advice and guidance, and recommend methods and procedures where necessary. Advises supervisors and subordinates of the latest directives regarding administrative procedures. Conducts periodic inspections of administrative files, publications and procedures in other functional areas and acts as a quality control augmenter during the administrative portion of activity inspections. Maintains all correspondence and reports files for the respective divisions. Establishes and conducts the on-the-job training program and presents local level administrative classes for both technicians and unit military personnel of respective divisions. Manages the personnel program for respective divisions to include security clearances, personnel data control, force management, officer performance reports and training requirements. Utilizes word processing equipment to type from plain copy, rough draft, or by selecting information from a variety of source data or material; to produce military and nonmilitary correspondence, reports, summary sheets, staff studies, and/or statistical and tabular material. Performs other duties as assigned. Requirements Conditions of Employment Must be a US Citizen. Participation in direct deposit is mandatory. May be required to successfully complete a probationary period. Federal employment suitability as determined by a background investigation. Must have and maintain an appropriate security clearance. This position is subject to provisions of the DoD Priority Placement Program. Must have, at a minimum, a completed National Agency Check (NAC) prior to position assignment. Irregular and overtime hours may be required to support operational requirements or contingencies. This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG. Qualifications *Your resume must reflect in detail how the duties and responsibilities under each position you have held with each employer meets the below listed general and specialized experience required for the position. **Must include beginning and ending dates of employment stated as MM/YYYY; and total hours worked per week in order to determine part time vs. full time credit. GENERAL EXPERIENCE: Progressively responsible clerical, office, or other work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled? SPECIALIZED EXPERIENCE: Do you have one year of specialized experience equivalent to at least the next lower grade (GS-0303-5) ? or Do you have 12 months of experience establishing and maintaining a database system for tracking/monitoring correspondence; providing administrative support to organizational divisions and resolving complicated administrative problems and assignments; and researching on a wide variety of complex administrative problems. Education Not applicable for this position. Additional Information If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx). If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application. VETERANS' PREFERENCE: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire.

Keywords: Army National Guard Units, Riverton , ADMINISTRATIVE ASSISTANT (OA) (Title 5), Other , Riverton, Utah

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