Student Enrollment Coordinator

Company: FLT Academy
Location: Woods Cross
Posted on: February 17, 2026

Job Description:

Job Description Job Description Salary: Depends on Experience - typical range is $21 to $24/hr Job Title: Enrollment Coordinator Department: Operations / Student Services Reports To: Chief Flight Instructor Location: Floating Between KBTF & KSPK Job Type: Full-time; NOT A STUDENT POSITION Position Summary The Enrollment Coordinator is responsible for guiding students through the enrollment and scheduling process as they progress through their flight training. This role serves as a key liaison between students, instructors, examiners, and flight school leadership to ensure smooth transitions between ground courses, flight training phases, checkrides / EA-EOC's, and time-building activities. The ideal candidate is highly organized, detail-oriented, and comfortable coordinating multiple schedules in a fast-paced aviation environment. Key Responsibilities Student Enrollment & Progression Enroll students into upcoming ground school courses based on training progress and availability Track completion and grades, pass/fail, of student training Communicate enrollment requirements, timelines, and expectations to students Record accurate student training and enrollment expectations Instructor Assignment Assign students to primary and secondary Certified Flight Instructors (CFIs) based on availability, training needs, aircraft type, and student progression Coordinate instructor changes as needed and communicate updates clearly to all parties Work closely with the Chief Flight Instructor for instructor assignments Scheduling & Coordination Schedule practical test (checkride) appointments with Designated Pilot Examiners (DPEs), and/or in-house examiners Notify students of details for their practical exam Coordinate payments and aircraft for checkrides Schedule and manage time-building hours for eligible students Monitor schedule changes due to weather, aircraft availability, instructor changes, or student needs Record amount of cancelled training sessions Communication & Support Serve as a primary point of contact for students regarding enrollment, scheduling, and training logistics Communicate effectively with CFIs, DPEs, and operations staff Resolve scheduling conflicts and escalate issues, when necessary Provide a high level of customer service to students and instructors Administrative Duties Maintain scheduling systems and student management software Ensure compliance with FAA training requirements and school policies Generate reports related to enrollment, instructor assignments, and checkride scheduling Assist with other operational or administrative tasks as needed Qualifications Required Strong organizational and time-management skills Excellent written and verbal communication skills Ability to manage multiple schedules and priorities simultaneously Proficiency with scheduling software, spreadsheets, and databases Customer-service mindset with professionalism and discretion Preferred Prior experience in aviation, flight training, or education administration Familiarity with FAA training structure, certifications, and terminology (Part 141/61) Experience coordinating with external vendors or examiners Background in scheduling, enrollment, or student services Skills & Competencies Attention to detail Problem-solving and adaptability Ability to work independently and as part of a team Calm under pressure in a dynamic operational environment Strong follow-through and accountability Work Environment Office-based with frequent interaction with instructors, students, and operations staff Fast-paced environment influenced by weather, aircraft availability, and training timelines Benefits Health benefits PTO 401K Opportunity to work in a professional aviation environment with a fast growing flight school

Keywords: FLT Academy, Riverton , Student Enrollment Coordinator, Education / Teaching , Woods Cross, Utah